Calendly for Easy Appointment/Event Scheduling

Tech Tool Tuesday

One of the most effective ways of scheduling appointments is with an online automated scheduling tool.

My favorite is Calendly.  I’ve been using it for over 5 years … that’s about 35 years in web tool time … so a long time! 🙂


There are free and paid versions of Calendly

In both versions you can:

  • set the meeting length
  • add buffer time before and after the event
  • link to your calendars (Google, Outlook, etc.).  Once Calendly is connected to your calendar, the events will automatically adjust to your availability.
  • personalized Calendly link.  Here’s mine:
  • Automatically sends confirmation (and  cancelation) emails to you and invitee

Paid Version ($8/month or $12/month):

  • The main difference between the two is the number of events you can create.  It’s nice to have unlimited events. You can offer 20-minute, 45-minute, and 60-minute events and make all of them available at the same time.
  • The $8 allows up to 2 users and for the $12/month there can be up to 6 users.  Having more users is great when you have a VA/TA/Assistant or Team who need access to scheduling.
  • Zoom and GoToMeeting integrations
  • Stripe and PayPal integrations

Other Tools

To be fair, there are several other tools that will do the same tasks … I’m just very partial to the simplicity of Calendly.

Here are a couple of others you can check out through their free trials:

Let me know what you decide … Calendly or one of the others?

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Ever had a situation where you need to set up a meeting with several people?  You sent out one email to all 7 people, then had to sort through and figure out who could come when … Argh!

Well here’s your bonus … Xoyondo.  This tool will allow you to offer a variety of times AND … drum roll … it will show you which meeting(s) everyone can attend.  It’s awesome!!