Tech Tool Tuesday

One of the most effective ways of scheduling appointments is with an online automated scheduling tool.

My favorite is Calendly.  I’ve been using it for over 5 years … that’s about 35 years in web tool time … so a long time! 🙂


There are free and paid versions of Calendly

In both versions you can:

  • set the meeting length
  • add buffer time before and after the event
  • link to your calendars (Google, Outlook, etc.).  Once Calendly is connected to your calendar, the events will automatically adjust to your availability.
  • personalized Calendly link.  Here’s mine:
  • Automatically sends confirmation (and  cancelation) emails to you and invitee

Paid Version ($8/month or $12/month):

  • The main difference between the two is the number of events you can create.  It’s nice to have unlimited events. You can offer 20-minute, 45-minute, and 60-minute events and make all of them available at the same time.
  • The $8 allows up to 2 users and for the $12/month there can be up to 6 users.  Having more users is great when you have a VA/TA/Assistant or Team who need access to scheduling.
  • Zoom and GoToMeeting integrations
  • Stripe and PayPal integrations

Other Tools

To be fair, there are several other tools that will do the same tasks … I’m just very partial to the simplicity of Calendly.

Here are a couple of others you can check out through their free trials:

Let me know what you decide … Calendly or one of the others?

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Screen Shot 2020 05 30 at 7.00.38 PM

Ever had a situation where you need to set up a meeting with several people?  You sent out one email to all 7 people, then had to sort through and figure out who could come when … Argh!

Well here’s your bonus … Xoyondo.  This tool will allow you to offer a variety of times AND … drum roll … it will show you which meeting(s) everyone can attend.  It’s awesome!!